---
title: "Tip of the Week: Steps You Can Take to Ensure Your Files are Secure - Get a Free Network Security Consultation in South Florida"
description: "Let’s take a look at how to better secure your files in transit."
url: "https://www.l7solutions.com/blog/tip-of-the-week-steps-you-can-take-to-ensure-your-files-are-secure"
date: "2026-06-22T08:11:39+00:00"
language: "en-GB"
---
## Get a Free Network Security Consultation in South Florida
Get a free network security consultation today from L7 Solutions. We are your partner for managed services & IT support in South Florida and beyond. Call today.
[ Categories ](https://www.l7solutions.com/blog/categories "Categories")
[ Tags ](https://www.l7solutions.com/blog/tags "Tags")
[ Categories: All Categories ](https://www.l7solutions.com/javascript:void(0); "Categories")
Search...Suggested keywords
[ x ](https://www.l7solutions.com/javascript:void(0);)
# Tip of the Week: Steps You Can Take to Ensure Your Files are Secure
[LSeven Solutions Blog](https://www.l7solutions.com/blog/categories/blog) [Tip of the Week](https://www.l7solutions.com/blog/categories/tip-of-the-week)
[LSeven Solutions Admin](https://www.l7solutions.com/blog/blogger/l7-admin)
Monday, 22 August 2022
[ 0 Comments ](https://www.l7solutions.com/blog/tip-of-the-week-steps-you-can-take-to-ensure-your-files-are-secure#comments)
[  ](//www.l7solutions.com/images/easyblog_shared/August_2022/08-22-22/secureFileShare_495141656_400.jpg "Tip of the Week: Steps You Can Take to Ensure Your Files are Secure")
In today’s business, sharing files is easy and something many workers take for granted. Unfortunately, not all file-sharing methods are secure. When efficiency is prioritized over security, it can often lead to extremely troublesome situations. For this week’s tip, we thought we’d go through a half dozen practices you can take to ensure your files get to where you need them to get safely and securely.
## Use a VPN
The Virtual Private Network is a key tool when it comes to securing your data flow. It allows users to use public Wi-Fi, many of which are more than sketchy connections, to safely and securely transmit data. Many public Wi-Fi connections leave users exposed and with a VPN, you have an encrypted portal that makes intercepting data highly unlikely.
## Thorough Password Management
Not only do you need to understand how to concoct a secure password and reliably protect your accounts with solid password practices, you should also consider using a password manager to store your passwords. Not only does a password manager make it almost impossible for hackers to access your passwords, you can also stretch a buck if you need to use shared passwords. There are a lot of them to choose from and the professional consultants at COMPANYNAME can help you set up a solution to ensure that your accounts are protected.
## Control File Access
One of the best ways to ensure that files are secure is to maintain control over the permissions of them. One of the easiest ways to do this is by assigning groups that can access certain files or file types. You can set permissions by department, but you can also just set up groups that have users in them who need access to the files. Since not everyone needs access to every single file, controlling users’ access is one of the best ways to keep your files and file storage secure.
## Set Up and Enforce Use of Multi-Factor Authentication (MFA/2FA)
Multi-factor authentication (or two-factor authentication) is a security step that requires any user to prove their identity before logging into a particular system. MFA uses multiple authorization methods to verify their identity. They do this in three ways:
- **Proof of knowledge** - A password or PIN that only the user knows
- **Proof of possession** - A key of some sort, typically an authentication key sent via mobile device.
- **Proof of existence** - A key using biometric data or voice recognition.
Making users prove they are who they say they are is a solid practice to secure your data, but it is important to limit your efforts as to not put too many redundant barriers between your data and your users.
## Ensure Your File Sharing Fits In
As important as file sharing can be, it also can cause some problems if the solution you choose doesn’t fit into your overall security strategy. There are all types of options on the market and the one that you choose needs to fit into your overarching security posture. File sharing is only one facet of your business that needs to be secured, so as to not leave your business vulnerable, ensuring that any file sharing platform you choose to use fits in with all your other security efforts is a must.
Here are some types, for example:
- Sending encrypted attachments via email
- Sharing links to public or private files in the cloud
- Establishing shared folders or collaborative spaces either online or by syncing information from one location to another
## Train Your Staff
Like any other part of your business, the people that use a piece of technology need to be sufficiently trained on how to use it to ensure that its features are used properly. Most hosted platforms are going to take some getting used to for your staff; there is no way around it. That’s why you should get out in front of it and provide the necessary training that will get your people up to speed faster. The more they know, the more secure your files and your file sharing will be.
At COMPANYNAME, we work with AREASERVED companies that require dedicated IT services and support to keep their business secure and running efficiently. If you would like to get some insight about enterprise file sharing from our IT professionals, give us a call today at PHONENUMBER.
[ ](https://www.l7solutions.com/javascript:void(0);) [ ](https://www.l7solutions.com/javascript:void(0);) [ ](https://www.l7solutions.com/javascript:void(0);)
Tags:
[Security](https://www.l7solutions.com/blog/tags/security) [Best Practices](https://www.l7solutions.com/blog/tags/best-practices) [File Sharing](https://www.l7solutions.com/blog/tags/file-sharing) [Tip of the Week](https://www.l7solutions.com/blog/tags/tip-of-the-week)
[ VoIP Revolutionizes the Traditional Business Phone... ](https://www.l7solutions.com/blog/voip-revolutionizes-the-traditional-business-phone-system)
[ What Today’s Business Leaders Need to Know About I... ](https://www.l7solutions.com/blog/what-todays-business-leaders-need-to-know-about-it)
About the author
[  ](https://www.l7solutions.com/blog/blogger/l7-admin)
[LSeven Solutions Admin](https://www.l7solutions.com/blog/blogger/l7-admin)
[ ](https://www.l7solutions.com/javascript:void(0); "Subscribe to updates from author") [ ](https://www.l7solutions.com/javascript:void(0);) [ ](https://www.l7solutions.com/blog/blogger/l7-admin)
Welcome to LSeven's Blog! Here we will share useful tips and tricks for Computers and Information on Our IT Services!
Author's recent posts
[More posts from author](https://www.l7solutions.com/blog/blogger/l7-admin)
[ Tuesday, 30 June 2026 Stop Managing Metal, Start Managing People: A Guide to Hybrid IT ](https://www.l7solutions.com/blog/stop-managing-metal-start-managing-people-a-guide-to-hybrid-it)
[ Saturday, 27 June 2026 Free AI is Not Free: Why Public Tools Are a Security Risk ](https://www.l7solutions.com/blog/free-ai-is-not-free-why-public-tools-are-a-security-risk)
[ Thursday, 25 June 2026 Phishing is Getting Sophisticated: The New Threats Businesses Face ](https://www.l7solutions.com/blog/phishing-is-getting-sophisticated-the-new-threats-businesses-face)
Comments
No comments made yet. Be the first to submit a comment
**** Already Registered? [Login Here](https://www.l7solutions.com/component/users/login?return=aHR0cHM6Ly93d3cubDdzb2x1dGlvbnMuY29tL2Jsb2cvdGlwLW9mLXRoZS13ZWVrLXN0ZXBzLXlvdS1jYW4tdGFrZS10by1lbnN1cmUteW91ci1maWxlcy1hcmUtc2VjdXJl&Itemid=101)
Monday, 22 June 2026
Subscribe to the blog (Please fill in your email address to subscribe to updates from this post.)
**Captcha Image**
## Schema
```json
{
"@context": "https://schema.org",
"@type": "BreadcrumbList",
"itemListElement": [
{
"@type": "ListItem",
"position": 1,
"name": "Home",
"item": "https://www.l7solutions.com"
},
{
"@type": "ListItem",
"position": 2,
"name": "Blog",
"item": "https://www.l7solutions.com/blog"
},
{
"@type": "ListItem",
"position": 3,
"name": "LSeven Solutions Admin",
"item": "https://www.l7solutions.com/blog/blogger/l7-admin"
},
{
"@type": "ListItem",
"position": 4,
"name": "Tip of the Week: Steps You Can Take to Ensure Your Files are Secure",
"item": "https://www.l7solutions.com/blog/tip-of-the-week-steps-you-can-take-to-ensure-your-files-are-secure"
}
]
}
```